How to reduce costs in your desktop laser printer fleet. Enterprise Output Management

At least 10% of an organisations budget is spent on printing. And much of this is derived from printing to local work group printers. Some organisations have thousands of them.

They print reports, documents, emails, proposals and many more kinds of documents. For many organisations the challenge is understanding who is using them and how to manage them from a budgetary perspective.

I think that it would be fair to say that for many companies, there just isn’t the need to slavishly print every piece of work out, we don’t need paper to distribute documents any more.

The use of Enterprise Output Management software working in concert with an electronic document archive and retrieval system can help great. The Output Management system can control where output is destined and can assign a print job to a particular user or department. This allows budgetary management processes and means that departments can take responsibility for managing and reducing their own print budgets.

Similarly, an archive and retrieval system will cut down print. System generated reports, large documents can be printed to the archive and retrieval system, thereby massively reducing print cost. User requiring the report can simply log into the archive system and draw down only the pages they need.

These archive / report management systems have advanced search and export facilities, improving productivity.

With page costs running at up to £0.15p per page, now is the time to reduce operational overhead by reducing overall print costs.

Enterprise Output Management technology is typically easy and low risk to implement and will start paying for itself the minute you start using it. The market is littered with vendors offering such technology – some better than others!